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Temporary Senior Administrative Assistant

Vertex Pharmaceuticals
Boston, Massachusetts, United States
13 days ago

Description

Job Description

Temporary Senior Administrative Assistant

Key Duties and Responsibilities:
  • Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites for a Vice President and their direct reports within the Commercial organization. Meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
  • Serves as a departmental resource for Vertex's internal technologies (i.e; Outlook, Teams, iProcurement, Concur, vNet, Vertex U, vLearn, etc.)
  • Coordinates activities between departments and/or outside parties
  • Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails, routing complex or unusual problems to more senior personnel
  • Coordinates and helps prepare meeting materials, including agenda preparation/distribution, collecting/printing meeting pre-reads, assembling / editing PowerPoint presentations, collation of meeting minutes for bi-weekly leadership team meetings, and monthly full-team meetings.
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with the onboarding of new personnel
  • Travel Coordination: flights/hotels, expense reports, coordination of team lunches/dinners and offsite meetings for leadership team


Qualifications:
  • Bachelor's degree
  • 2 years of administrative experience, or the equivalent combination of education and experience
  • Attention to detail
  • Organizational/planning and coordination skills


Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com.

Job Information

  • Job ID: 60948475
  • Location:
    Boston, Massachusetts, United States
  • Company Name: Vertex Pharmaceuticals
  • Position Title: Temporary Senior Administrative Assistant
  • Job Function: Other / Not Listed
  • Job Type: Full-Time

At Vertex, we bring together the brightest minds in the relentless pursuit of creating transformative medicines for people with serious and life-threatening diseases. Founded in 1989 in Cambridge, Massachusetts, we are one of only a handful of biotechnology companies founded since 1976 that has discovered and developed four or more approved medicines in our own labs. In addition to the four medicines we’ve developed to treat the underlying cause of cystic fibrosis, we have ongoing research programs focused on the underlying ...

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