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Pfizer
New York City, New York, United States
(on-site)
21 hours ago
Job Function
Other

Description

SUMMARY

A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

The Administrative Assistant will report to the Commercial Strategy & Innovation Lead - Vaccines/mRNA/Infectious Disease. The primary purpose of this position will be to provide comprehensive day-to-day administrative support for the Lead and two additional Vice Presidents. Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on supporting the 3 business leaders by providing administrative support activities and coordinates services either internally or through an outsourced service. You will also be responsible for managing records and files, verifying data, responding to emails, and scheduling meetings, amongst other things. You will be the key point of contact for administrative activities and execution.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes. You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients' lives.

RESPONSIBILITIES
  • Manage the Calendar of all three Vice Presidents in a reliable and pro-active manner.
  • Create agendas and issue meeting minutes when appropriate or as requested for meetings and conference calls.
  • Suggest and implement process improvements for administrative tasks carried out across the department.
  • Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
  • Handle all duties with a high degree of integrity, professionalism, and confidentiality.
  • Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
  • Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.
  • Manage purchase orders through Ariba system and tracking invoices.
  • Manage set-up and logistics for large or off-site meetings.
  • Identify, evaluate, and partner with cost-effective vendors in the execution of the activities. Ensure accuracy of work and use judgment to determine work methods in different situations.
  • Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.
  • Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
  • Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.

QUALIFICATIONS
  • High School Diploma or GED, bachelor's degree preferred.
  • Minimum of 6 years' administrative experience supporting a Senior Leader preferred, less with advanced degree.
  • Demonstrated planning and organizing skills.
  • Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
  • Excellent attention to detail and interpersonal skills.
  • Excellent judgment as well as the ability to work with confidential documents and information.
  • Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features.
  • Prior experience as an Administrative Assistant supporting executive leadership in a global organization.
  • Knowledge of the pharmaceutical industry and healthcare environment preferred.


Last date to apply: Ju 24, 2024

The salary for this position ranges from $31.99 to $53.31 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Administrative

Breakthroughs that change patients' lives

Research confirms what intuition tells us: that purpose-driven companies perform better, are more innovative, attract and retain the best people, and know how to unleash the power of those people. Pfizer's purpose—Breakthroughs that change patients' lives—fuels everything we do and reflects our passion for building on our legacy as one of the greatest contributors of good to the world.

Each word in our purpose has meaning and reflects the value we strive to bring to patients and society:

"Breakthroughs" - These are the innovations, scientific and commercial, that we seek to deliver every day. All colleagues, regardless of role, level or location, strive for breakthroughs every day.

"Change" - We want to do more than simply improve patients' medical conditions; we want to dramatically change their lives for the better.

"Patients' lives" - We consider not only patients, but everyone they touch—including their families, caregivers, and friends—and everything they love to do. It's an intentionally holistic view.

Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.

Every decision we make and every action we take is done with the patient in mind—and to nurture an environment where breakthroughs can thrive.

Our Values

To fully realize Pfizer's purpose, we have established a clear set of expectations regarding "what" we need to achieve for patients and "how" we will go about achieving those goals.

The "how" is represented by four simple, powerful values—courage, excellence, equity, and joy—that define our company and our culture.

Courage: Breakthroughs start by challenging convention, especially in the face of uncertainty or adversity. This happens when we think big, speak up, and are decisive.

Excellence: We can only change patients' lives when we perform at our best together. This happens when we focus on what matters, agree who does what, and measure our outcomes.

Equity: We believe that every person deserves to be seen, heard, and cared for. This happens when we are inclusive, act with integrity, and reduce healthcare disparities.

Joy: We give ourselves to our work, but it also gives to us. We find joy when we take pride, recognize one another, and have fun.

Business Innovation

Business Innovation at Pfizer combines commercial strategy, consulting, business development, partner development programs, and portfolio and investment analysis into a powerful team.

Our mission is to spark sustainable growth for Pfizer and touch patients' lives by providing breakthrough medicines and vaccines. Together, we shatter boundaries, redefine possibilities, and transform healthcare's future. Join us in shaping a brighter, healthier world where innovation knows no bounds.

Benefits at Pfizer

Pfizer offers competitive compensation and benefits programs designed to meet the diverse needs of our colleagues. Our Pay for Performance Philosophy and Practices reward colleagues based on the contributions they make to our business.

Our Competitive Benefits Programs help our colleagues by:
  • Promoting Health and Wellness to help colleagues maintain and improve their physical and mental wellbeing. Pfizer offerings include health and disability insurance, preventative health programs, medical screenings, free or reduced-cost vaccinations, discounts on Pfizer products, mental health support, nutrition and fitness counseling and more.
  • Strengthening Colleagues' Financial Security by providing company contributions to retirement plans, life insurance and financial planning education to help colleagues achieve their financial goals.
  • Providing Benefits and Time off for the Moments that Matter to ensure Pfizer colleagues have the time away from the office to recharge, recover and return to work as the best version of themselves. Vacation, Holiday time and Sick time are just the beginning, with a 12 week parental leave policy for both parents of a new born, 10 day of caregiver leave for those times when your family needs you whether it's a child, spouse or parent, bereavement leave, and additional country-specific programs.
  • And so much more, depending on your country and site, Pfizer offers childcare facilities or discount programs, on-site health and/or fitness centers, movement and mindfulness solutions, "Log in for your Day" work flexibility and so much more.

For U.S. based jobs, view an overview of Pfizer's U.S. benefits program (opens in a new window)

Job ID: 73925376
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