Description

Hammer Real Estate is a growing San Diego HOA & property management company currently serving 12 HOA communities and a small portfolio of rental units throughout the region. We're building out our office infrastructure, and we need the right person to own it, someone who is organized, systems-minded, and thrives in a fast-moving environment.

The Administrative Assistant is the backbone of our operation. You'll manage our CINC HOA management platform, maintain community binders, process correspondence, support vendor tracking, and keep the office running smoothly all while working alongside a dedicated management team.

Requirements

Manage CINC platform, homeowner records, work orders, violations, and contacts

Process and log all incoming and outgoing mail daily

Maintain all community binders, physical and digital, to current standard

Keep the master vendor list current; track all vendor insurance certificates

Generate and send standard community letters via CINC

Code invoices, post assessment payments, and track delinquencies

Upload meeting minutes, reserve studies, and FAQs to CINC Web Access

Update rental information and tenant records across all communities

Support call for proposals documentation and tracking

Prepare and distribute board meeting agenda packets

Assist in scheduling board meetings and coordinating logistics