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Milwaukee Area Technical College
Milwaukee, Wisconsin, United States (on-site)
10 days ago
University of West Alabama
Livingston, Alabama, United States (on-site)
12 days ago
Case Western Reserve Univesity
Ohio (on-site)
26 days ago
Milwaukee Area Technical College
Milwaukee, Wisconsin, United States
(on-site)
10 days ago
Job Type
Full-Time
Job Duration
Indefinite
Salary
$18.10 - $22.64
Industry
Education / Teaching / Administration
Salary - Type
Hourly Wage
Job Function
Admin/Clerical/Secretarial

Description

Characteristic Duties and Responsibilities

  • Perform administrative tasks to attract, retain, and progress students.
  • Data entry, word processing, filing, composing routine correspondence, greeting and helping visitors and directing them to appropriate person if necessary, answering phones, making appointments, maintaining records, ordering supplies and equipment repairs.
  • Respond to correspondence; edit and proof-read documents; maintain financial, personnel, gift and/or student records and databases, and update them as necessary.
  • Track budget, compile and analyze information for reports or presentations. Prepare charts, graphs, or tables.
  • Audit timecards for accuracy and completeness. Compose and send emails communicating timecard errors or other timecard issues to leadership.
  • Prepare work orders, monitor expenditures and budgets; make travel arrangements, perform administrative services related to faculty and staff searches, student assignments, and conferences and meetings; answer questions about routine policies applicable to the department or office; and oversee the work performed by student employees.
  • May direct the work performed other office support staff members or the work performed by student employees on a regular basis.
  • Prepare and processes requisitions, standard forms, invoices and related documents according to the college procedures and guidelines.
  • Prepare correspondence, memos, minutes, reports, agendas, and other complex, technical and or confidential documents captures by various methods.
  • Gathers and/or provides factual information, maintains records, and interprets data requiring reference to a variety of sources; maintains complex statistical reports including designing formats for complex tables, charts and graphs; may conduct special studies to report recommendations as requested.
  • Drafts forms, composes original correspondence and compiles factual reports which require exercise of judgment and knowledge of departmental and district procedures.
  • Initiates, maintains and manages exchange of electronic data to record or verify a variety of complex or encoded data; receives and reviews input and output data; maintains and revises lists, control records and other source documents.
  • Identifies, researches, analyzes and interprets data to generate reports.
  • Answers telephones and directs calls to designated personnel. Responds to questions and inquiries by providing information of a technical nature, requiring knowledge of department operations and procedures; exercises discretion in determining the nature of information to be released; refers unusual inquiries to supervisor for handling.
  • Responds both orally and in writing to questions relative to the application of district and departmental procedures.
  • Operates personal computer and/or laptop, calculator, photocopying, fax machine and other office equipment.
  • Receives, opens, prioritizes, distributes, and re-routes mail. May be responsible for creating reports and distributing on a regular schedule.
  • Maintains and orders office supplies, equipment and materials needed for the department and capital equipment used by other college units.
  • Frequent utilization of special job-related skills or knowledge, e.g., ability to speak a foreign language; or familiarity with state and/or federal rules and compliance requirements as they relate to financial aid, student loans, grant applications, etc.
  • Performs other related duties as required or assigned


Requirements

Qualifications

Minimum Required Qualifications;

Education:   Must have at least a high school diploma and at least one (1) year of additional coursework in a postsecondary school.

Experience:  Must have at least two (2) years of office experience

Preferred Qualifications above the minimums listed above:

  •  Associate degree and four (4) years office experience

Specialty Skills:

  • Ability to create and maintain a positive work environment.
  • Ability to multi-task.
  • Ability to handle change.
  • Exceptional abilities for attention to detail.  

Competencies:  

  • Cultivates innovation
  • Optimizes work processes
  • Ensures accountability
  • Collaborates
  • Interpersonal savvy 
  • Communicates effectively
  • Instills trust
  • Customer focus 
  • Action oriented 
  • Values differences 
  • Self-development 
  • Compassion

KNOWLEDGE, SKILLS, AND ABILITIES

  • Thorough knowledge of business English, spelling, punctuation and composition.
  • Thorough knowledge of modern business office practices, procedures and skill in their applications.       
  • Knowledge of and proficiency in the use of a personal computer, computer applications and software such as Word, Excel, Electronic Mail, etc.       
  • Ability to keep complex records, to assemble and organize data, and prepare reports from such records.      
  • Ability to compose a wide variety of correspondence without specific instructions.       
  • Ability to take and transcribe dictation accurately.       
  • Ability to establish and maintain effective working relationships with all levels of other staff, employees, students and the general public.       
  • Ability to maintain confidential information and communicate effectively about sensitive issues through both oral and written means.
  • Ability to work under stress and pressure.

PHYSICAL DEMANDS

  • Ability to lift up to 15 lbs., carry, and push up to 20 lbs. and ability pull up to 50 lbs.
  • Ability to climb stairs and a ladder and maintain balance.
  • Ability to stoop, kneel, crouch, reach, hear and speak.
  • Sitting/Standing/Walking: 75% of time spent sitting, 20% of time standing, and 5% of time walking.

Supplemental Information

Start Date:  This position supports the General Education Pathway and is available to start as soon as possible.

Hours/Location:  This is a full-time, year round, 40 hour per week, 1.0 FTE position.
Hours are Monday - Friday, 8:00 a.m. - 4:30 p.m.
Based out of the Milwaukee Downtown campus, 700 W State St, Milwaukee, WI 53233
Eligible for Flexible Work Arrangement

Salary:  This is an hourly position and the pay range is $18.10-$22.64. Hourly rate is listed to the midpoint of the salary range and is based on the 2023/2024 rates and are determined by years of experience credit and internal salary equity.

Application Materials:  Along with your completed application, please upload a resume with your application. Education will be formally verified prior to offer.

Interviews:  Selected qualified candidates will be invited to participate in a virtual interview on a date to be determined. Candidates who are selected after the first interview will be invited to a second-round interview. 

EEO/AA

Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.  

Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711)  or email jobs@matc.edu. Women, veterans, and minorities are encouraged to apply.   

Job ID: 73789255
Educational Services
Milwaukee , WI , US

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. MATC's diverse team members - 42% of whom are employees of color--work with a purpose to serve the students who make us one of the most diverse ...

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