Description

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Phoenix office.  The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 3 days a week in the office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients.

Responsibilities include preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.  Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, and travel coordination and expense reimbursement.

Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to multi-task and work co-operatively in a team environment to meet deadlines is required.  A willingness to take innovative approaches to administrative support is a plus.

This position requires a minimum of 2 years of commercial litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel and Outlook. Experience supporting attorneys in IP litigation, construction litigation or labor & employment litigation a plus.  Experience with e-filing, document management and time and billing systems is desirable.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color and members of the LGBTQAI+ community, veterans and individuals with disabilities are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr offers excellent compensation, a comprehensive benefits package, and a generous paid time off program. For immediate consideration, please visit https://jobs.silkroad.com/BallardSpahr/Careers and apply online.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.