Description

Hudson County Community College

Part-time, Administrative Assistant, Career and Transfer Pathways (Two Positions)

Jersey City, NJ

Office: Career and Transfer Pathways
Salary Grade: $20.00 Hourly (Maximum of 24 hours per week)
Reporting to: Associate Dean, Career and Career Transfer Pathways

"Hudson is Home"

"Hudson is Home" is about our people. Hudson County Community College truly cares about our faculty, staff, students and community. At HCCC, you will be respected, supported, and valued! Our caring, collaborative, and diverse culture is what defines us and together we can and will achieve our dreams!

Our Perks

HCCC provides part-time employees with paid sick time, employee assistance programs, commuter benefits plan option, flexible work schedules, employee discount marketplace, and more. Part-time employees are authorized to work a maximum of 24 hours per week.

About This Role

The Part-time Administrative Assistant provides vital administrative, technical, and customer service support to the Career and Transfer Pathways office. This role helps ensure a smooth experience for students and staff interacting with the Handshake platform and other career/transfer services. The assistant will also support general office operations, communications, events, and special projects.

What Youll Do:

Student Engagement & Support

• Promote events and opportunities using email templates, flyers, and social media
• Welcome and check in students visiting the office, ensuring they are directed to appropriate staff
• Respond to routine student and staff inquiries about career and transfer services and direct more complex questions appropriately

Employer & Event Support

• Support the review and posting of employer profiles and job listings in Handshake
• Provide logistical support for special events and programs, including check-in and material preparation
• Assist with basic outreach and registration support for events such as Career and Transfer Fairs
• Support the coordination of events and meetings, including sending invites, confirming room reservations, signage, and technology setup

Administrative & Office Operations

• Provide front-desk coverage: answer phones, greet visitors, and route calls/emails professionally
• Assist with general office duties including filing, making copies, preparing folders, and monitoring office supplies
• Support office cleanliness and organization of shared spaces
• Draft and proofread basic correspondence, memos, and forms
• Help manage shared email inboxes, forwarding inquiries and tracking responses
• Enter and update data in systems such as Handshake, Navigate (EAB), Excel, Microsoft Teams, or Google Forms and other systems
• Maintain organized electronic files, student lists, and reports
• Manage the reconciliation of all event-related expenses, ensuring accurate and timely financial reporting and oversight
• Assist with tracking expenses and managing promotional inventory
• Take meeting notes and complete follow-up tasks for internal team meetings

Platform & Communications Support

• Support administration and maintenance of the Handshake platform (e.g., posting jobs, tracking engagement, updating records)
• Prepare and send student communications using staff-developed templates via email or social media
• Help track internal and external communications for consistency and documentation
• Assist in scheduling internal meetings, workshops, and other program activities

Other Duties

• Support program participation of college recruitment fairs, conferences, open-house and related outreach events
• Perform additional administrative and support tasks as needed

What Youll Need

Required/Minimum Qualifications

• Associates degree or equivalent junior year status at college or university.
• Detail oriented, punctual and team player that possesses strong verbal and written communication skills, with the ability to successfully balance multiple tasks while always providing high quality customer service.
• Experience working with a culturally diverse student population is highly desirable.
• Proficiency with various computer software programs including Microsoft Office suite, Ellucian-Colleague, EAB Navigate and similar higher education platform.
• Hours are variable and may include evenings and or weekend hours.

Supplemental Information

*Cover Letters are strongly encouraged*

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically articulated in the job description, but which may be reasonably considered to be incidental in the performance of their duties.

Apply Now

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