Description

Posting Details

Posting Summary

Job Title Administrative Assistant II
Division Divison of Academic Affairs
Department Office of Academic Affairs
Work Status Full Time
Position Category Staff
FLSA Non-Exempt
Pay Range 09
Salary Range $41,005 - $55,918 / with potential growth of $70,831
Fund Source State Support
Job Summary
The highly organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for Academic Affairs. This includes but is not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans, participating in special projects/events and other duties as assigned.

Job Duties
Academic Affairs is a fast-paced executive office is seeking an energetic, customer service and team oriented professional. This self-starter will have an excellent opportunity to work in a strong team environment that values the creative use of technology to deliver service. Must have the ability to work independently, while functioning as a team member, performing a wide range of complex and confidential administrative duties. The punctual individual will open the office daily and is often the first point of contact for internal and external guests. This highly organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for Academic Affairs, including but not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans, participating in special projects/events and other duties as assigned.

Duties & Responsibilities:

• Maintains an organized filing system of paper and electronic documents/ document tracking
• Drafts letters, memoranda and reports including project progress updates
• Researches, arranges and completes travel booking and reimbursement
• Organizes events on and off campus
• Prepares documents for meetings
• Drafts meeting minutes
• Provides support for presentations and events
• Schedules room reservations for meetings
• Requests catering for meetings
• Answers, forwards, and screens phone calls
• Answers/responds to emails/inquiries and monitor follow up actions
• Upholds strict level of confidentiality
• Utilizes Google Workspace proficiently
• Receives/directs guests
• Other duties as assigned

Requested Minimum Qualifications
Education: High School Diploma or GED is required.

Experience: Three years secretarial experience is required.

Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience

Other Preferences for Consideration
Preferences:

• A Bachelor's Degree is preferred.
• Google Workspace Proficiency is preferred.
  • Experience working within a higher education institution setting.

Knowledge, Skills & Abilities

• Ability to manage office operations and staff
• Ability to work independently, while functioning as a team member
• Ability to perform a wide range of complex, competing, and confidential administrative duties
• Comprehensive knowledge of and skill in the practical application of office practices, procedures, and equipment
• General knowledge of and skill in the use of word processing, database, and spreadsheet software programs
• Skill in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and summarizing information
• Ability to maintain confidentiality of information and handling sensitive matters with discretion and tact. Ability to project a professional and positive image
• Ability to understand and follow oral and written instructions; to communicate effectively both orally and in writing; to make effective oral presentations
• Ability to interact with students, public officials and staff at all levels in a courteous and efficient manner
• Plan, organize, prioritize, and execute complicated and continuing assignments without instruction

Posting Detail Information

Posting Number ST01570
Number of Vacancies 1
Job Open Date 03/20/2026
Application Review Date
Job Close Date 04/03/2026
Special Instructions to Applicant
Please list two professional references in the Reference page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this career opportunity?
   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other
2. * Do you have a High School Diploma or GED?
   • Yes
   • No
3. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
4. * Do you have at least three years of office experience providing secretarial/administrative support?
   • Yes
   • No
5. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Transcripts (unofficial )
2. High School Diploma/GED