Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday 8am - 5pm. Occasional weekends and evenings.
Advertised Salary $40,000+ Commensurate with experience Posting Date 10/28/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants
Priority review by date is November 17, 2025.
Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
At least two years' experience, good organizational skills, typing, computer, interpersonal, and communication skills.
Position Summary
The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms.
Knowledge, Skills, Abilities and/or Competencies

• Good organizational skills, typing, computer, interpersonal, and communication skills.
• Responsive and attentive to students, parents, and relevant school staff.
• Proficiency in word-based processing and database systems, and knowledge of common office equipment and the operation of various social media outlets.
• Assisting in planning for Upward Bound academic and summer component.
• Compiling data for the Upward Bound Annual Performance Report for the Department of Education.
• Maintaining and inputting data into BLUMEN (data base) for program participants, current, inactive, and former.
• Maintain records for all Upward Bound Tutors and coordinate tutor schedules.

Physical Demands
Ability to work in an office environment including sitting at a computer for long periods of time and lifting boxes of files.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Management and overseeing of offices for three federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Upward Bound and TRIO Upward Bound Math & Science. To include requisitioning materials and supplies and accurate inventory of items.
Percentage of time 40 Duties/Responsibilities
Typing editing, and proofreading documents attending and taking minutes at staff meetings, preparing correspondences and other documents from rough draft to final proofreading for proper format accuracy, completeness of proper routing of all copies.
Percentage of time 20 Duties/Responsibilities
Maintaining and overseeing the accuracy and maintenance of three program electronic databases and hard copy files for federally funded grants that are used for reporting to USDE and state and federal resources, which include confidential files and information. Scheduling summer classes for participants during the summer phase.
Percentage of time 15 Duties/Responsibilities
Coordinating clerical support for professional staff including program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed to include community partners, school systems, principals and superintendents.
Percentage of time 15 Duties/Responsibilities
Making arrangements for workshops and conferences, preparing agenda items for meetings, and follow up on action items. Completing and assisting with staff travel documents including TAs. Participate in professional development. Engage in and support OSSA, UGA, and external committees, presentations, and events. Assist with new and emerging work projects.
Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name OSSA Recruitment Contact Email ossa@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Other Documents #1
2. Other Documents #2