Villanova University
Villanova, Pennsylvania, United States
(on-site)
Posted
7 days ago
Salary
$25.05 - $26.48
Salary - Type
Hourly Wage
Job Function
Other
Description
Villanova University
Administrative Business Assistant
Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
| Posting Number: | 20260027S |
|---|---|
| Position Title: | Administrative Business Assistant |
| Position Type: | Staff |
| Location: | Villanova, PA |
| Recruitment Type: | Internal/External Applicants |
| Work Schedule: | full-time/12-months |
| Avg Hours Week | |
| Department: | 775-Athl - Intramurals |
| Position Summary: | Why work at Villanova?
The Administrative Business Assistant provides high-level administrative, operational, and customer support for the Office of Fitness & Recreation across all Villanova campuses, including Cabrini. This role supports professional staff, student employees, and leadership by coordinating communications, maintaining records, supporting hiring and training processes, and ensuring that daily office and program operations run smoothly and in compliance with University policies. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. |
| Duties and Responsibilities: | Office Operations & Customer Support
Administrative, Staffing & Compliance Support
Financial & Business Office Support
Engagement & Event Support
Other
|
| Minimum Qualifications: | Formal Education • High school diploma or equivalent required. • First Aid, CPR, and AED certification (must be obtained within a specified period after hire). Work Experience • 02 years of experience in administrative support, customer service, office operations, campus recreation, athletics, or a related environment. • Relevant student employment, internships, or graduate assistantships may be counted toward experience. • Experience working in a customer-facing or student-facing environment. Work Skills (e.g., written and verbal communication skills) • Strong customer service and interpersonal skills. • Ability to organize, track, and maintain accurate records. • Ability to handle multiple tasks and shifting priorities in a fast-paced environment. • Strong verbal and written communication skills. • Ability to work collaboratively with professional staff and student employees. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) • Basic understanding of office operations, record keeping, and administrative processes. • Interest in campus recreation, athletics, or student engagement environments. • Commitment to professionalism, confidentiality, and accuracy. • Proficiency with basic computer applications, including email, Microsoft Word, and Excel, and the ability to learn scheduling, timekeeping, and recreation management systems. • Other: • Some early morning, evening, and weekend hours are required based on program and operational needs. |
| Preferred Qualifications: | Formal Education • Associate's degree, bachelor's degree, or coursework in business, administration, sports management, recreation, or a related field. Work Experience • Experience working in a campus recreation, athletics, student affairs, or higher education office. • Experience supporting hiring, scheduling, or payroll processes. • Experience working in an environment with high volumes of student employees. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) • Familiarity with University or departmental policies and procedures. • Experience supporting compliance, record keeping, or customer service in a higher education setting. |
| Physical Requirements and/or Unusual Work Hours: | • Some early morning, evening, and weekend hours are required based on program and operational needs. |
| Special Message to Applicants: | This position will be available June 2026. |
| Posting Date: | 02/10/2026 |
| Closing Date (11:59pm ET): | |
| Salary Posting Information: | This position falls within salaried grade 11 and the range for this position is $25.05-26.48/hour. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity. |
| Salary Band: | 11 |
| Job Classification: | non-exempt |
References Needed
References Needed
| Minimum Number of References Needed | 3 |
|---|---|
| Maximum Number of References Needed | 3 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you first hear of this employment opportunity?
- Indeed.com
- Higheredjobs.com
- Glassdoor
- Chronicle Vitae
- Academic Keys
- PA CareerLink/JobGateway
- Professional Affiliation/Trade Website
- Diversity Association/Publication Website
- Advertisement in Academic or Professional Publication
- Referred by a current employee
- Referred by a friend, family member, or former employee
- Heard about it at a conference or career fair
- Browsing the Villanova website
- Cabrini University employee
- Other
- * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
(Open Ended Question)
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and•Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men's or women's) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
- Yes
- No
- * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete's parents or legal guardians, or the prospective student-athlete's coach; and•Such contact is directly/indirectly related to the prospective student-athlete's athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men's or women's) student-athletes? Y N
- Yes
- No
Documents needed to complete your application:
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Other Document
PI282279265
Job ID: 82479885
