Description

Posting Details

Posting Number

S14636P

Working Title

Administrative Coordinator - CAES Office of Research

Department

CAES-Assoc Dean for Research

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8am-5pm

Advertised Salary

Commensurate with Experience

Posting Date

02/06/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

03/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Executive Assistant III

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree or equivalent plus 5 years of related experience

Preferred Qualifications

Position Summary

This position will be responsible for directing the daily operations of the CAES Office of Research, which includes the Associate Dean, the Assistant Dean, the Executive Superintendent for CAES Research and Education Centers, and the Director for Industry Partnerships. This position is responsible for managing the office and coordinating the Associate Dean's activities to support the strategic initiatives of the research mission of CAES . This position will report directly to the Associate Dean for Research. It will serve as the liaison between the Associate Dean's direct reports, the Dean's Office, and external constituencies, including other administrators, faculty, students, and external stakeholders.

Knowledge, Skills, Abilities and/or Competencies

• Superior organizational skills
• Excellent written and oral communication skills
• Proven ability working with teams and excellent interpersonal skills
• Ability to work independently, research problems, systems and options, and communicate this information to broad audiences in a very fast-paced environment
• Ability to use independent judgment and discretion with confidential information
• Ability to multitask and focus in a busy environment.

Physical Demands

• Sitting at PC workstation for long periods using keyboard, mouse, and telephone
• Lift up to 25 pounds
• Driving as needed to perform job tasks

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Serves as the primary liaison between the Associate Dean and direct reports, senior leadership, CAES research faculty, and staff.
• Initiates contact, follow-up, and problem resolution with industry and stakeholder groups in Georgia and beyond
• Exercises appropriate judgment in planning and directing the Associate Dean's calendar and travel around the state
• Responsible for creating Zoom meetings, office conferences, and facilitating interoffice communications
• Supervises student workers; supports the team environment of the Associate Dean's office

Percentage of time

30

Duties/Responsibilities

• Directs and schedules speaking engagements and meetings
• Prepares briefings and background documents for the Associate Dean before meetings and events
• Initiates, drafts, and polishes targeted written and oral communications
• Disseminates internal and public-facing mass communications on behalf of the Associate Dean's office in coordination with the Photographer and Creative Design Specialist in the CAES Office of Research and CAES Office of Marketing and Communications

Percentage of time

30

Duties/Responsibilities

• Generates travel itineraries, submits expense reports and reimbursements, executes purchase requests, and responds to records requests
• Advises Extension faculty and staff on updated policies and procedures
• Tactfully communicates changes in policy and practice
• Discreetly coordinates highly sensitive meetings that may include employees, elected officials, law enforcement, and University HR

Percentage of time

30

Duties/Responsibilities

• Organizes, coordinates, and provides support to committees charged by the Associate Dean related to UGA and CAES Research Initiatives
• Manages and coordinates the Associate Dean's Office staff in planning and executing special projects and events
• Executes special assignments and projects at the direction of the Associate Dean
• Oversees and evaluates information technology needs for the office, to include video conferencing systems and related technology

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Harshavardhan Thippareddi

Recruitment Contact Email

harsha.thippareddi@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents