Description

Job Title: Administrative Coordinator
Department: Experiential Education
FLSA: Exempt
Location: Suwanee, GA

POSITION SUMMARY

The Administrative Coordinator supports departmental operations with a primary focus on experiential learning activities. This role manages scheduling, registration, credentialing, testing, and evaluation processes while providing direct support to senior leadership and advancing departmental initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•\tThe successful incumbent will perform the following duties, with or without reasonable accommodations:
•\tPerform general administrative duties to support departmental operations, including but not limited to maintaining inventory of required supplies, equipment, service contracts, and processing incoming and outgoing mail; maintain departmental information in approved systems; respond to inquiries made in person, by phone, or through electronic communications, or route to the appropriate person(s) for handling.
•\tAssist senior leaders with collecting or compiling information to complete key administration-level functions, including but not limited to planning, budgeting and reporting.
•\tAnalyze and process invoices, purchase requisitions, and purchase order adjustments, ensuring that expenses are charged accurately to accounts and cost centers; monitor vendor payments for timely submission and processing.
•\tOversee the accurate and timely entry and maintenance of information in established systems of record; handle records with attention to sensitive detail and confidentiality..
•\tAssist with day-to-day administrative activities and processes within the department, including attendance and recordkeeping for staff, as applicable.
•\tServe as initial departmental contact for PCOM staff and external vendors and contacts.
•\tCollaborate with department leaders to solicit and review new vendor agreements and contracts; review existing vendor agreements and contracts in support of renewal activities.
•\tCoordinate all facets of event planning for the department, including site selection, supplies, and facility setup and attendance, based on established plans.
•\tAssist with implementing quality, service, and process improvement initiatives to streamline and enhance day-to-day administrative and operational efforts.
•\tPerform other duties as assigned or requested.

POSITION REQUIREMENTS

Education
•\tBachelors Degree
•\tSeven or more years of progressive administrative experience will be considered in lieu of degree

Skills and Experience

•\tA minimum of three years experience as an executive assistant, coordinator, or equivalent, in a fast-paced office with preference given to college or university environment.
•\tExperience with budget, finance, and account reconciliation.
•\tDemonstrated collaboration skills and emotional intelligence
•\tExceptional organizational and administrative abilities.
•\tDemonstrated commitment to excellent customer service
•\tPossess high-level critical thinking and problem-solving skills
•\tExcellent verbal and written communication skills.
•\tAdvanced proficiency in word processing, spreadsheets, presentations, email, and virtual meeting applications, on the Google Workspace or Microsoft 365 platforms.

Starting Salary: $51,000