Description

About Parent Promise

Parent Promise is a 501c3 nonprofit with the primary mission of strengthening families and preventing child abuse and neglect through the delivery of home-based family support programs by trained providers. We believe every child has a fundamental right to grow, play, and learn in a safe and secure environment so they have every opportunity in life to succeed. Our parent education services are evidence based and we are accredited by the National Exchange Club Foundation and are the Oklahoma chapter of Prevent Child Abuse America. Parent Promise provides the following home visiting programs: Children First, Oklahoma’s Nurse-Family Partnership and Parents As Teachers. Parent Promise is also an Oklahoma Family Resource Center and hosts three ancillary programs: Right Track, Co-Parenting, and Access and Visitation.

Position Description

The Administrative Coordinator is responsible for coordinating office activities and operations to ensure efficiency and compliance to agency policies for a productive work environment. This individual will have the ability to work independently but also consult with and support staff and leadership. The Administrative Coordinator is the keeper of the keys, the office supply cabinet and every resource for staff to do their jobs.

Requirements

Essential Responsibilities

• Coordinate with office equipment vendors and contracted IT vendors to assure all equipment and staff computers needed to perform job duties are in working order, including the copier, company server and telephone system.
• Triage callers and guests by directing them to the correct department or resource. Complete new client interest form and pass along to appropriate program supervisor when necessary.
• Maintain a monthly inventory of office supplies and order supplies/Family Resource Center items as needed or requested by staff.
• Check the post office box and make bank deposits, regularly.
• Attend board meetings and functions as a board liaison. For Board meetings, send calendar invites, order lunch for meetings, and send board correspondence prior to meetings. 
• Assist Executive Director and other members of the leadership team with daily needs and projects as requested.
• Assist programming staff with following up on client referrals, web inquiries and follow-up phone calls/letters to potential client families.
• Assist External Relations Director with preparing mailings and related correspondence associated with events, donor relations, and other fundraising activities.
• Assist with events as needed.
• Comply with all HIPAA Privacy and Security rules/laws.
• Normal office duties to support agency operations.
• Other duties as assigned.

Education, Knowledge, Skills and Abilities

• High school diploma or equivalent.
• Two or more years of office experience, preferably with a nonprofit.
• Proficiency in Microsoft products such as Word, Excel, PowerPoint, Outlook, etc.
• Experience with or ability to learn fundraising and accounting software such as Greater Giving or cloud-based donor software.
• Excellent written and spoken communication skills.
• Person of exemplary character who is committed to the mission of Parent Promise.
• Able to excel in a dynamic work setting with multiple projects and deadlines.
• Flexible, well organized and able to reorder priorities in response to new opportunities, needs, or unexpected obstacles. Takes initiative. Self-starter. Detail oriented.
• Able to establish and maintain effective internal and external working relationships.
• Works cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• This position requires long periods of sitting at a computer, working flexible hours (including some evenings and weekends), lifting objects weighing up to 30 lbs, and proof of automobile insurance.

Competency

• To perform the job successfully, an individual should demonstrate the following competencies:
• Team Work - Able to work with one or more staff members in attaining the goals and objectives of given projects. Remains open to the ideas of others and tries new things.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.
• Organizational Support - Follows policies and procedures; completes administrative tasks accurately and on time; supports organization's goals and values; benefits organization through outside activities.
• Dependability - Follows instructions, responds to direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.
• Interpersonal - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Quantity - Completes work in a timely manner.

TO APPLY
Interested candidates should submit required application materials to careers.site@parentpromise.org Please include a one-page cover letter that describes candidate interest in and suitability for the position and a resume.