Description
Administrative Secretary
Nurs-Acute and Tertiary Care - Pennsylvania-Pittsburgh - (25005338)
The University of Pittsburgh School of Nursing, Department of Acute and Tertiary Care is seeking a qualified front desk administrative secretary.
The Department is comprised of faculty whose expertise focuses on care delivered in acute and critical care settings. Faculty teach multiple courses in the undergraduate nursing program covering topics such as ethics, medical/surgical nursing, and pharmacology. At the graduate level, there are several areas of concentration within the Master's and doctoral programs. This role supports the operations of the Department and the needs of its students, faculty and staff through assisting the Vice Chair for Administration, welcoming visitors to the Department, and providing general clerical support.
The ideal candidate will demonstrate:
Excellent time management and organizational skills
Strong verbal and written communication skills
Strong customer service skills
Proficiency in Microsoft Office Suite
Attention to detail, flexibility, and problem-solving skills
Positive and professional demeanor
Ability to work independently and cooperate with team members
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
Assist the Vice Chair of Administration
Provide clerical support to faculty (data entry, filing, copying, scanning, organizing, test preparation)
Process travel and business expenses by completing expense reports
Process Purchase Orders and Invoices
Assist with travel arrangements and process travel expenses.
Greet and direct visitors
Monitor visitor access
Answer and route calls and provide a professional first impression of the department
Ensure cleanliness and upkeep of the front office and coffee area
Receive, sort, and disseminate mail and deliveries
Prepare mail and shipments
Collaborate with team members to ensure smooth operations
Assist users with faxes, scans, and copies
Distribute weekly department updates
Schedule and coordinate meetings and events
Maintain office calendars (conference room calendar, faculty attendance calendar, ATC event calendar)
Monitor and manage inventory of all office supplies
Process requisitions, place orders with approved vendors, and ensure timely delivery
Maintain record of orders and reconcile delivers with Purchase Orders and invoices
Stock and organize supply rooms, kitchen areas, and other common area
Physical Effort
Must be able to sit or stand for prolonged periods of time.
Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant II
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.
Hiring Range: $17.95 to $19.49 per hour
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
PI279117937