Description

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details Job TitleAdministrative Support Associate IRequisition NumberRE52981Working TitlePhilanthropy AssociateDepartment Name81016:Office of Philanthropy and AlumniWork LocationLexington, KYGrade Level41Salary Range$15.83-25.30/hourType of PositionStaffPosition Time Status Full-TimeRequired Education

AA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience

3 yrs

Required License/Registration/CertificationNonePhysical RequirementsSitting and/or standing at workstation for extended periods; lifting and/or carrying objects up to 25 pounds. Requires ability to drive vehicle to deliver and pick up materials.

Shift8:00 am 5:00 pm daily; some evenings and weekendsJob SummaryThe University of Kentucky Martin-Gatton College of Agriculture, Food and Environment's Office of Philanthropy & Alumni is accepting applications for a Philanthropy Associate. This Admin position provides high-level administrative and operational support to ensure the efficient functioning of the office. This role serves as a key point of contact for internal and external stakeholders and supports day-to-day operations, scheduling, communications, and special projects.

This individual will:

• directly support the office leadership including calendar management, meeting coordination, and travel arrangements
• serve as the primary contact for visitors, phone calls, and email inquiries
• assist in preparing correspondence, reports, presentations, and meeting materials
• maintain accurate records, files, and databases
• assist with event and meeting coordination, logistics, and follow-up
• other duties as assigned

This position requires you to:

• communicate and build working relationships with staff, faculty, alumni, and donors
• abide by university guidelines
• maintain confidentiality
• prioritize and manage work effectively
• positively represent the university
• participate in events at different locations both on campus and off campus
• work successfully in a team as well as independently

Skills / Knowledge / AbilitiesThe ideal candidate will possess strong customer service skills, be able to prioritize/be organized and strong communication skills. Required skills include experience with Microsoft Office, data entry, and calendar management.Does this position have supervisory responsibilities? NoPreferred Education/ExperienceBachelor's Degree preferred. Event, philanthropy and or higher education experience preferred.Deadline to Apply02/19/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How many years of paid administrative work experience do you have (i.e. responsible for administrative tasks such as inventories, forms, reports, scheduling employees, payroll, planning events, or other activities requiring organization and communication)?
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years
2. * Please describe your experience providing administrative support for a department or organization?

   (Open Ended Question)

3. * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
   • None
   • Basic
   • Average
   • Proficient
   • Expert
4. * Describe your experience utilizing Microsoft Office (Word, PowerPoint, Excel, Publisher, Outlook, Calendars).

   (Open Ended Question)

5. * Please explain your work-related experience with multitasking and dealing with multiple interruptions.

   (Open Ended Question)

6. * Do you have SAP experience?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI281698984