Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday, 8:00am - 5:00pm
Advertised Salary Commensurate with Experience Posting Date 11/12/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
Baccalaureate degree or at least three years of previous administrative experience.
Position Summary
This is a highly responsible professional position in the Graduate School Dean's Office. The position involves a variety of administrative duties. The incumbent will be responsible for ordering supplies and maintaining purchasing records, assisting employees with building maintenance issues, overseeing conference room reservations, and providing backup administrative support for the Dean's Office Group. Also, this position will serve as the Graduate School's liaison for Telephone Services, Asset Management, and Facilities Management Division. Duties are performed under the general supervision of the Executive Assistant.
Knowledge, Skills, Abilities and/or Competencies

• Ability to communicate effectively with various stakeholders, including staff, students, and visitors.
• Excellent communication and multi-tasking skills.
• Knowledge of university policies and procedures.
• Attention to detail.
• Working knowledge of UGA Systems (UGA Financial Management System, FAME, GAIL, etc).

Physical Demands

• Sitting for long periods of time, computer work.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Provide administrative support in managing the daily operations.
• Order office and break room supplies.
• Maintains records related to purchasing of supplies throughout the Graduate School for general use, specific use, and as needed to ensure compliance with regulations, policies, and procedures dictated by not only the Graduate School administration, but by UGA/USG policies.
• Process incoming/outgoing mail.
• Coordinate reservation requests for Brooks conference room (including AV systems).
• Manage the Graduate School's storage spaces, maintain inventory of items, oversee the use of items to ensure they are efficiently used to prevent waste of products, etc.

Percentage of time 50 Duties/Responsibilities

• Serve as Asset Management Officer - duties include conducting the annual inventory; reporting any changes or corrections on the Inventory Master Copy and submitting to Property Control; working with Property Control to process items to be surplused, transferred, or authorized for off-campus use.
• Acts as liaison for graduate student poster printing requests with the Tate Center Printing Services, where the Graduate School is providing funding for the printing.
• Serves as Telephone Services Representative, handling all aspects of telephone needs.
• Serve as the Building Liaison for Facilities Management Department (FMD) maintenance issues and submitting work orders; communicating building-wide announcements via email; and other related duties.

Percentage of time 25 Duties/Responsibilities

• Provide back-up administrative support for the Vice Provost for Graduation Education/Dean of the Graduate School, Executive Assistant, and Dean's Office Group.
• Assist Events Coordinator with Graduate School events as needed, such as 3MT, Commencement, Graduate Student Appreciation Week, etc.

Percentage of time 15 Duties/Responsibilities

• Manage the identification/selection of end-of-year promotional items for Graduate School use at events, recruitment, student appreciation, etc.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Dr. Meredith Welch-Devine Recruitment Contact Email mwdevine@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents