Description

At Girl Scouts, we believe in the power of youth leadership, community, and creating experiences that build courage, confidence, and character. As the Day Camp Administrative Assistant, you play a vital role in supporting safe, organized, and impactful camp programs that make a difference in the lives of girls.

Your Role

The Day Camp Administrative Assistant provides essential administrative, logistical, and operational support to ensure high-quality and compliant day camp experiences. This role helps maintain accurate records, supports communication across teams, and contributes to a safe, welcoming environment for all campers and staff.

Key Responsibilities

• Prepare, organize, and maintain camp records, reports, and documentation in alignment with organizational standards 
• Support staff meetings, trainings, pre-camp preparation, and weekly administrative materials
• Collect and review camper registration materials, including health histories and emergency contact information, ensuring accuracy and confidentiality
• Generate routine reports, including weekly registration and attendance summaries
• Coordinate purchasing, tracking, storage, and distribution of program supplies and equipment
• Maintain accurate inventory records across camp locations
• Assist with tracking and documenting expenses and site budgets
• Serve as a point of contact for families, staff, and volunteers; respond to inquiries and escalate concerns as appropriate
• Support clear, timely, and respectful communication across camp communities
• Provide administrative support to site directors and staff during camp sessions
• Maintain accurate program records and end-of-season documentation
• Respond to and document injuries and illnesses; provide First Aid/CPR as needed
• Step in to support programming as a counselor or specialist when additional coverage is needed
• Model professionalism, inclusion, and positive communication
• Ensure compliance with all safety standards, policies, and emergency procedures
• Participate in staff meetings, trainings, and evaluations
• Support overall camp operations as needed 

Requirements

What You'll Bring:

• Must be at least 18 years of age
• Experience in administrative support, office coordination, or related work
• Current CPR/First Aid certification
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Effective communication, customer service, and problem-solving skills
• Ability to prioritize and manage multiple responsibilities in a dynamic environment
• Reliable, adaptable, and able to work both independently and collaboratively
• Valid driver’s license, proof of insurance, and reliable transportation
• Commitment to the mission and values of Girl Scouting, including the Promise and Law

Work Environment:

• Outdoor day camp setting with exposure to varying weather conditions
• Schedule may include early mornings and occasional evenings
• Active role requiring standing, walking, and engagement in camp activities

This is an hourly, seasonal full-time position, starting on June 1 and concluding on August 3.  The pay range for this position is $20.00 - $21.00 per hour, DOE

Girl Scouts is an inclusive organization dedicated to fostering belonging and building a community where all individuals are respected and valued. We are committed to providing a safe environment where youth and adults can thrive.