Executive Administrative Assistant

Posting Details

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Posting Details (Default Section)

Posting Number:	20254483S
Position Title:	Executive Administrative Assistant
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	242-Law School Administration
Position Summary:	Provide secretarial and administrative support to the Dean of the Law School. Involves written and verbal communication with inside and outside constituencies; managing the Dean's calendar, scheduling meetings; making travel arrangements; updating faculty records; acting as recording secretary for faculty meetings and Board of Consultor meetings; organizing and entering data for various national law school surveys. *Why work at Villanova?* Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others. Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum. Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more. Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:	Answer and initiate telephone calls; record messages, manage the Dean's calendar, schedule meetings and appointments; communicate with faculty and staff in a variety of ways. Correspondence: draft, transcribe, type, copy, and distribute letters, memos, mailings, emails and faxes. Act as recording secretary at faculty meetings and Board of Consultors meetings; draft and revise the minutes; make copies for distribution; maintain a record of all meeting-related materials. Make travel arrangements for the Dean and manage the Dean's procurement card account. Organize and enter data for the ABA Annual Questionnaire, the AALS Law Teachers Directory, and other national law school surveys. Maintain and update files, maintain office supplies. Handle and distribute office mail. Perform additional duties and assist with special projects as assigned.
Minimum Qualifications:	Formal Education High school diploma or equivalent Minimum Work Experience At least 3 years' experience as an administrative assistant Excellent communication (written and verbal) and interpersonal skills Outstanding secretarial and organizational skills Highly proficient in Microsoft Office Suite Able to work effectively with interruptions and prioritize work with competing deadlines Able to manage multiple complex projects effectively Able to work independently and in collaboration with others Able to handle highly confidential material in a professional manner Professional demeanor Able to conduct business in a way that upholds the Augustinian values of the University.
Preferred Qualifications:	Some college education preferred. 4-6 years' experience in an academic setting preferred.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date:	10/02/2025
Closing Date (11:59pm ET):
Salary Posting Information:	This position falls within hourly grade 14 and the range for this position is $35.22-36.26/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Band:	14
Job Classification:	non-exempt

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

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* If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.
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PI278582300

Job ID: 80529319

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