Description

Summary

The Food & Beverage Administrative Assistant is a platform to join our highly skilled and recognized team. This role can afford you the possibility to grow and advance within the company. You will be part of a rock-star team and hotel that was recognized as a 2025 Best Places to Work - Large Companies in North Texas!

This person must be highly motivated self-starter with great communication skills. This position is responsible for providing administrative support to the Outlets, Stewarding, Culinary and F&B Leadership teams. Organizational skills, computer proficiency, communication skills, multitasking and ability to complete projects in a timely manner are a must.

Main duties:
• Input weekly department schedules into payroll system
• Update colleagues time cards in payroll system and keep record of outside labor usage.
• Update Event Order changes and Open Table changes daily.
• Attend Event Order meeting as needed
• Complete Payroll for F&B Outlets, Stewarding and Culinary weekly
• Order supplies for F&B: Outlets, Banquets & Convention Services
• Request system access and maintain up to date documents for all F&B: Outlets, Stewarding and Culinary colleagues
• Schedule and maintain communication with multiple outside labor companies
• Assist in ensuring that all schedules are accurate and updated per the EO changes, pop-up, revisions or change in forecast covers for restaurants/bars
• Print out the "DISTRO" each day and ensure the Culinary and Stewarding boards are up to date
• Monitor the call out line and update colleagues' timecards as needed
• Maintain the On-call servers list to ensure the servers are aware of available shifts for confirmation
• Maintain an updated Contact List for all Outlets, Stewarding and Culinary staff
• Coordinate approved "REQUEST OFF" and "PAID TIME OFF" days on the schedule
• Review applicants in candidate portal, and pre-screen applicants and schedule for first round of interviews with appropriate management teams
• Maintain and update New Hire training guides
• Take meeting minutes for all Department Meetings/ Outlet Department Meetings
• Update all outlet menus
• Create and print buffet labels for outlet buffets

• Collect all weekly/monthly temp logs and cleaning schedules

CULTURE AND FUN!

• Free room nights, discounted room nights, and friends & family room rates at wonderful Hyatt locations around the world
• Celebrations, recognitions, and volunteer opportunities
• Free nutritional colleague meals
• PerkSpot - discounts at various retailers - Apple, AT&T, Verizon, and many more!
• Discounted parking and discounted annual DART passes

WELLBEING AND BENEFITS!

• Full medical benefits at 30 days of employment
• 401K with company match
• Employee Stock Purchase plan
• Paid vacation, holidays, sick days, and extended sick leave
• New child leave, paid family bonding time, and adoption assistance
• Tuition reimbursement
• Free access to Headspace - meditation, recuperation, and rejuvenation

Qualifications

• Prefer 2-year associates degree or related work experience
• Stable work history with verifiable accomplishments
• Excellent professional references
  
  All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.