Description

The Psychology department at Indiana University (IU) Indianapolis is looking for a part-time administrative assistant to provide department support, handle clerical and organizational tasks, and ensure smooth daily operations. The ideal candidate for this position is proactive and detail-oriented, maintaining excellent communication and interpersonal skills and the ability to handle confidential information with discretion.

Job Summary

Departmental Specific Responsibilities

• Receives, screens, and directs visitors, incoming calls, mail, and email promptly, courteously, and accurately.
• Coordinates with faculty, staff, and students in scheduling conference rooms, semester course schedules, exams, and meetings on department calendars.
• Works closely with Primary Administrative Assistant to plan and coordinate department events such as the Colloquia Series, student recruitment days and department gatherings.
• Assists Administrative Assistant with other administrative needs and inquiries as they arise for the department.
• Works closely with Financial Specialist for purchasing, travel, and escalating complex financial inquiries.
• Provides administrative support to office personnel, exercising confidentiality, tact, and diplomacy.

Qualifications

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

SKILLS
Required

• Excellent organizational skills
• Strong verbal communication and listening skills
• Effective interpersonal skills
• Maintains a high degree of professionalism
• Demonstrated ability to maintain confidential information

Working Conditions / Demands

This position requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation.

Work Location

Indiana University Indianapolis
Indianapolis, Indiana.

Advertised Salary

$15.00 - $16.00 hourly

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.