Description

The Hamilton Lugar School of Global and International Studies (HLS) is a leader in the study of international affairs and the languages, cultures and perspectives shaping our world. HLS takes a multidisciplinary approach to global education, offering instruction in over 70 languages, the most in the country, and helping students develop cultural fluency and expertise in nearly every region, including Africa, Russia, Latin America, Europe, Asia, and the Middle East.

Job Summary

This position provides administrative support to graduate administrative services in the Hamilton Lugar School of Global and International Studies. This position reports to the Director of Graduate Administrative Services
Department-Specific Responsibilities

• Assists with admissions
• Assists with advising and enrollment
• Oversees opening, sorting and routing of incoming e-mail and mail, especially HLS Grad emails, answers basic inquiries and refers complex inquiries to the Director
• Performs list-serv and webpage maintenance
• Assists Director in organizing events
• Performs data gathering and e-doc processing
• Assists with projects
• Schedules support for exams, PhD qualifying exams and PhD defenses
• Helps in creating and maintaining Graduate student database
• Performs other responsibilities that arise and are assigned by the Director as needed

Qualifications

EDUCATION
Required

• General knowledge at the high school level

SKILLS
Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Possesses excellent presentation skills
• Demonstrates excellent judgment, tact, and diplomacy
• Highly developed customer relations skills
• Commitment to working with people of diverse backgrounds
• Ability to interpret federal, state, and institutional rules and regulations and required procedures associated with compliance
• Technical familiarity with Qualtrics
• Experience working with data bases

Work Location

Hamilton Lugar School of Global and International Studies building
Bloomington, Indiana
This is an in-person position requiring regular office hours

Advertised Salary

$20 to $25 per hour based on the experience and skill level of the individual.

Work Hours

The person in this position will need to work 20 hours per week Monday - Friday.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.