Description

Position Title: Senior Administrative Assistant

Location: San Jose, CA | Mountain View, CA

Req Id: JR101535

Time Type: Full time

Description:

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are looking for a dynamic administrative professional to support our San Jose and Mountain View offices.

The Senior Administrative Assistant assumes a central role in delivering senior-level support services across the office, extending assistance to office leaders and the project team. This multifaceted position encompasses a spectrum of duties, from fielding telephone calls and overseeing mail management to coordinating and participating in meetings for accurate minute-taking. Operating within CRM databases, the Senior Administrative Assistant provides data entry and report generation while upholding meticulous document control systems. Beyond administrative functions, cultivating and nurturing relationships with clients and vendors is integral to the role.

Additionally, the Senior Administrative Assistant provides high-level support to office leaders for proposals, scheduling, and document preparation while also serving as a cultural ambassador, embodying the organization's values and fostering a positive work culture.

Essential Duties & Responsibilities:

• Senior Administrative Support: Provide comprehensive senior-level administrative support services to office leaders and the project team. This includes managing correspondence, scheduling meetings, arranging travel arrangements and processing expense reports.
• Meeting Coordination: Arrange and attend meetings, taking accurate meeting minutes and ensuring follow-up actions are documented and communicated effectively. Assist in preparing meeting materials, reports, and presentations as required.
• CRM Database Management: Enter and maintain accurate information in the CRM database, running reports as needed to support office operations and customer relationship management.
• Relationship Management: Maintain relationships with clients and vendors, managing office contracts and ensuring timely and effective communication to support business operations.
• Proposal Support: Provide high-level support to office leaders for proposal development, including scheduling meetings, preparing meeting minutes, reports, presentations, and other documents as required.
• Document Control: Manage filing systems and document control systems to ensure efficient organization and easy access to important records. Ensure compliance with company policies and procedures.
• Onboarding Support: Assist new hires with company procedures, standards, and guidelines to facilitate a smooth transition into the organization. Provide a welcoming tour of the office and ensure that new employees have the necessary tools and resources to succeed in their roles.
• Party Planning: Organize monthly birthday and anniversary celebrations, life celebrations (marriages, birth of babies, etc.), social hours, Team Building events, Summer/Holiday parties, Lunch and Learns, and other office events. Coordinate logistics, decorations, catering, and activities to create memorable and engaging experiences for Team Members.
• Cultural Ambassadorship: Act as a cultural ambassador, modeling the organization's values and promoting a positive work culture. Foster a collaborative, respectful, and inclusive environment within the office.
• Team Support: Provide support to the project team, including administrative tasks, coordination of project-related activities, and assistance with proposals and presentations.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge & Skills Required:

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Familiarity with Concur and document management systems is a plus.
• Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external stakeholders.
• Relationship Management: Demonstrated ability to build and maintain relationships with customers, vendors, and internal stakeholders.
• Attention to Detail: Meticulous attention to detail with a focus on accuracy and quality in all tasks.
• Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Cultural Fit: Alignment with the organization's values and commitment to fostering a positive work culture.
• Punctuality: Consistently punctual and reliable, demonstrating the ability to arrive at the office on time each day.

Preferred Education and Experience:

Education: Bachelor's degree in business administration, office management, or related field preferred.

Experience: Minimum 3-5 years of experience in senior administrative support role, preferably in a fast-paced office environment.

#LI-RM1

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

The salary range for this full-time role is $25.82-$32.71 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements.

In addition to base salary, Cumming Group offers a comprehensive benefits package including:

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

About_Us:

At Cumming Group, we are passionate about helping our clients execute large-scale, complex projects on-time and within budget. Our project and cost-management services are specifically tailored to each client's needs and add meaningful value at every step of a project's development.

Drawing on deep expertise in the communities and sectors we serve, we anticipate and solve problems, deliver solutions, and drive results. Since opening our doors in 1996, Cumming Group has grown to 50+ offices globally, and is now home to more than 1,950 team members including many of the brightest minds in the industry.

Learn more about what a great organization we are at https://www.linkedin.com/company/cumming-group/about/

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity.

All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws.

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