Description

• Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits.
• Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
• Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors.
• Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency.
• Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations.
• Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
• Train protocol staff and colleagues on proper protocol policies and best practices.
• Act as a subject matter for all protocol related functions and duties.
• Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations.
• Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed.
• Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards.
• Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.

• HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience
• Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD
• 4 years' experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions
• 4 years' experience and knowledge of military regulations, military customs and courtesies.
• 4 years' experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
• Must have and maintain an active DoD Secret clearance
• Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint.
• Excellent communication skills to include phone, office etiquette, and written skills.
• Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency.
• Expert in government property regulations and systems.
• Expert developing, maintaining and coordinating administrative and event schedules.
• Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication.
• Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures.
• Preferred: prior military experience

PI285677541