Description

Posting Details

Posting Summary

Job Title Administrative Assistant II
Division Divison of Academic Affairs
Department Dean Social Work
Work Status Full Time
Position Category Staff
FLSA Non-Exempt
Pay Range 09
Salary Range $41,005 - $55,918 / year
Fund Source State Support
Job Summary
Under general supervision, provide complex administrative support to the director, community members and partners, MSU's student community, and the Office of Community Services as it seeks to honor the university's strategic plan. Work requires a wide knowledge of the organization's policies and procedures relevant to the assigned office.

Job Duties
Duties & Responsibilities:

• Provides accurate customer service responses to the public. For example, questions about volunteering, partnerships with OCS, directions to students and the public on the correct spaces at MSU via phone calls and emails; receiving and reading incoming correspondence and information, and drafting replies to general inquiries that do not require technical program knowledge; checking outgoing correspondence for procedural accuracy
• Provides information requiring comprehensive knowledge of institutional policies, procedures, and special issues to the public that is prepared by OCS
• Enters, updates, and retrieves information stored in files and databases; creates spreadsheets, charts, flyers, etc.
• Formats reports and grant proposals that the office seeks to submit before they leave the office
• Assists the director in revising OCS's website; assistance is necessary as OCS seeks to be the locus where outcomes and impact results of MSU's numerous community services and engagements.
• Makes the necessary contacts and follows up on correspondence, gathers the necessary background information and materials, and checks outgoing correspondence for procedural accuracy
• Monitors and updates time, leave, and inventory. Gathers information for the director in preparing and administering the OCS's budget.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping.
• Interacts with the public by sending the director's written speeches to community events and neighborhood associations. May need to accompany the director at some local events.

Requested Minimum Qualifications
EDUCATION:
A High School Diploma or GED is required.

EXPERIENCE:
At least three years of secretarial experience is required.

Other Preferences for Consideration

• An AA degree or an undergraduate degree from an accredited college or university in any field of study.
• Strong social media skills

Knowledge, Skills & Abilities

• Strong oral and written communication and organizational skills
• Effective multitasking skills
• Ability to interact with various stakeholders
• Ability to navigate MSU's specific policies and procedures
• Ability to understand and follow instructions

Posting Detail Information

Posting Number ST01626
Number of Vacancies 1
Job Open Date 08/26/2026
Application Review Date
Job Close Date 09/08/2026
Special Instructions to Applicant
Please enter two professional references on the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
2. * Do you have at least three years of secretarial work experience?
   • Yes
   • No
3. * How did you hear about this career opportunity?
   • Career Fair
   • Morgan's Career Website
   • Another Job Website
   • Internal Job Posting
   • Word of Mouth
   • Other
4. * Are you a current, past or retired Morgan University employee?Are you a current, past or retired State employee?If YES to pass, retired or current STATE employee, please put the agency.If not applicable, put N/A.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Transcripts (unofficial )
3. High School Diploma/GED
4. Reference Letter