Description

Primary Responsibilities and Position Description

Position Summary: Responsible for ensuring business operations are executed smoothly.  Oversee office space, mail distribution, and other forms of communication, scheduling resources, and other administrative support functions.

Reports to: ABNS Chief Operating Officer, ABNS Executive Director

Primary Responsibilities:

Balance multiple projects simultaneously and appropriately handle sensitive, confidential information with the utmost discretion
Anticipate needs of the COO and Executive Director 
Answer the phone and triage calls as needed
Scheduling and calendar management including coordination of complex meetings with multiple participants and locations
Prepare and distribute meeting materials and take thorough, accurate minutes
Assist in preparing presentations for the Directors, Executive Director, and COO
Understanding of when to solve problems thoughtfully and independently and when to escalate issues to the COO 

Requirements

Qualifications

       High school diploma and 5 years of relevant prior experience

       Proactive and able to prioritize effectively

       Ability to meet strict deadlines

       Strong customer service skills

       Strong written and verbal communication skills

       Planning and organizational skills

       Problem-solving skills

       Strong computer skills 

       Attention to detail

Knowledge/Skills

Microsoft Office – highly proficient 
Outlook
PowerPoint
SharePoint
OneDrive
Zoom – highly proficient with functionality including break out rooms
 

Classification

Exempt
Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs
Hybrid (2-3 days/week in the office) in Washington D.C. area