Description
The Foundation for Montana History is seeking a friendly, highly organized, detail-oriented individual to join our dynamic team as Administrative Specialist. This full-time position is an on-site, in-office opportunity in Helena, Montana.
The ideal candidate holds an associate’s degree and/or 3 years of office experience. If you have mastered MS Office Suite (Word, Outlook, Excel, Powe Point), are familiar with QuickBooks Online and Bill.com, possess excellent communication skills, and are able to operate with a high degree of confidentiality, we would love to talk to you about this position.
Requirements
To Apply: Send resume and a cover letter explaining how your education and experience make you the ideal candidate for this position to Charlene Porsild, President/CEO charlene@mthistory.org. For best consideration applications are due by July 17, 2026.
Primary duties:
- Serves as first point of contact and welcomes on-site visitors. Provides positive first impression and excellent customer service.
- Receives, processes, files, and/or routes all incoming and outgoing mail, and bank deposits. Codes, queues up, and tracks invoices for payment.
- Oversees daily office operations and procedures, including records retention schedules, property records, inventory, and filing systems.
- Supports and assists Foundation staff by providing information, reports, data, and other materials as needed.
- Coordinates logistics for on- and off-site meetings and events, takes meeting notes, and distributes meeting agendas and documents.
- Assists staff with all outgoing mail and correspondence to external audiences, including donors, vendors, partners, and others.
- Manages Foundation’s facilities and equipment, including identifying, directing, scheduling, and supervising contractors and other service providers.
Hours, Salary, and Benefits: This is a full-time, in-office position based in Helena, Montana. The Foundation offers health, vision, and dental insurance, along with a generous holiday, vacation, and sick leave package. The starting wage is $20-$24/hour depending on experience and qualifications.
Organization and Culture: we are a mission-driven 501(C)(3) nonprofit deeply committed to preserving Montana’s past through community-based projects, stories, and events. Our team enjoys working together and making our work fun. We take field trips, celebrate birthdays, and make soup for each other. There is also usually an office dog under someone’s desk providing extra support. Learn more about us here: www.mthistory.org
