Description

#4124 Administrative Support 4

Tallahassee, FL | Lawyer Regulation

Minimum starting salary $37,237.73 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). 

Summary function: Provides high level administrative and office management support to Division Director, Legal Administrator and Staff Counsel.

Requirements

Required minimum education: Bachelor's Degree (proof required at interview).

Required minimum professional work experience: Two (2) years of progressively responsible office administrative experience.

Essential Duties and Responsibilities: 

Provides administrative support to Division Director/HQ office. Screens and refers calls to Division Director, Legal Administrator, Staff Counsel, or other appropriate staff. Assists with travel arrangements, authorizations, and expense reports for all travel out of the Division Director's office, to include Staff Counsel. Prepares and submits vouchers for various administrative expenses. Coordinates meeting schedules and appointments. Assists with oversight and administration of Division Director/HQ office workflows. Prepares, reviews, and updates various documents for the Legal Division/HQ office.

Handles phone, email, and mail-in inquiries from the public, regulatory agencies, and members of the Bar including but not limited to providing information about members' discipline histories and other lawyer regulation functions.

Processes public records requests (PRRs) for the Legal Division/HQ office. Oversees the assignment of PRRs for the Legal Division/HQ office.

Processes inventory lawyer designation forms and updates the information in Salesforce. Backup for Salesforce maintenance of the Grievance Committee web information.

Training of the Administrative Support personnel and serves as backup for reception position.

Other duties as assigned.

Knowledge:

- Administrative principles and procedures

- Public Record Policies retention

- MS Excel, MS Word, Outlook, Adobe Acrobat Pro, and other similar PC based applications

- Correct spelling, punctuation, and grammar usage

Skills:

- Professional telephone etiquette

- Office procedures and practices

- MS Excel

- MS Word

- Adobe Acrobat Pro

- Outlook

- PowerPoint

- Database Input

- Use of various office equipment/machines

Abilities:

- Interpret TFB policies and procedures

- Create ADA compliant forms and documents using Adobe

- Pay attention to detail

- Handle multiple tasks

- Communicate effectively and professionally with all members of the public and of The Florida Bar, both verbally and in writing

- Establish and maintain effective working relationships with others

- Tactfully manage complex situations

- Organize and prioritize work

- Manage and maintain a high level of confidentiality

- Follow written and oral instructions

- Learn The Rules Regulating TFB; standing board policies; legal division policies and procedures

- Demonstrate initiative individually and in group projects

- Think logically and effectively problem solve

- Consistently provide an excellent service-oriented attitude

- Use discretion and independent judgment

Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. 

EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position.

This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.