Description

Posting Details

Posting Number

S15020P

Working Title

Faculty Administrative Specialist

Department

Law School-General

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

• Monday-Friday, 8 AM-5 PM
• This position is based in-person and requires full-time presence in the office.

Advertised Salary

$47,250.00

Posting Date

04/20/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/18/2026

Special Instructions to Applicants

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment .

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

This is a professional administrative position providing support to the instruction, research, and professional development initiatives for several members of the Law School Faculty. Position duties can include assisting with class attendance records, organizing, preparing, distributing, and collecting class materials, as well as travel arrangements (to include travel authorizations and expense statements). Other duties may include preparing, obtaining, and organizing reports and files supporting faculty research and service responsibilities.

Knowledge, Skills, Abilities and/or Competencies

• Customer service orientation
• Problem-solving skills
• Communicate effectively and professionally, both verbally and in writing
• Strong attention to detail
• Comfort with complex computer tasks (Word, WordPerfect, and Excel)

Physical Demands

• Type and sit at a computer for long periods of time.
• Lift up to 15 pounds on an intermittent basis.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Instructional Support:

• Assists faculty (and visitors of faculty) with travel authorizations, arrangements, and expense reimbursements.
• Work with IT to ensure that both office equipment and equipment belonging to faculty are operational.
• Maintain calendar/schedule for faculty as needed.
• Assists other faculty and administrative staff.
• Greets individuals calling in person or by telephone; provides information; takes and delivers messages; maintains appointment schedules; and makes travel arrangements.
• Maintains and anticipates the need for appropriate office supplies.
• Other duties as assigned.

Percentage of time

30

Duties/Responsibilities

General Support

• Provides instructional support by assisting with preparing, distributing, collecting, and organizing class materials and syllabi, posting information and announcements to the eLc site, and ordering course books or textbooks.
• May prepare seating charts, attendance records, distribute/collect exams or other graded materials, and entry and verification of grade calculations.
• Facilitate letters of recommendation by faculty.
• Coordinate and assist with take-home exams.

Percentage of time

30

Duties/Responsibilities

Research Support

• Transcribes, types, prints, proofreads, formats, and corrects drafts and final versions of manuscripts, reports, documents, correspondence, scholarly articles, and mailing lists for assigned faculty.
• Supports research and service responsibilities of assigned faculty by obtaining and organizing information, preparing reports, and maintaining files.
• Creates and maintains appropriate files; processes paperwork for clerkships.

Percentage of time

30

Duties/Responsibilities

Event Support

• Provides support for events hosted by the School of Law by assisting with setup, being active and available during events, and cleaning up.
• Coordinate room reservations, catering, parking, announcements, and IT services for events.
• Process all related financial transactions for events within 30 days of the event.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

UGA School of Law Budget Office

Recruitment Contact Email

LawBudget@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents