Description

Our firm is seeking a highly organized and discreet administrative assistant to support our white collar criminal defense practice.  This role is integral to the day-to-day operations of a fast-paced litigation environment, with the majority of our work conducted in federal court.  The ideal candidate is detail-oriented, exercises exceptional professional judgment, and understands the sensitivity required in criminal defense matters.

KEY RESPONSIBILITIES

•        Manage the day-to-day operations of the office including equipment, office services, and facilities
•        Manage attorney calendars, including federal court deadlines and scheduling orders issued by the court
•        Prepare and file federal court documents using PACER/ECF, ensuring compliance with local rules, standing orders, and individual judge preferences
•        Draft and proofread correspondence, legal memoranda, motions, briefs, and other litigation documents for attorney review
•        Organize and maintain case files, including voluminous discovery materials
•        Handle confidential client communications with the highest degree of discretion and professionalism
•        Support trial preparation, including organizing trial binders, exhibit lists, witness materials, and logistics coordination for in-court proceedings
•        Coordinate with Firm’s accounting lead on monthly billing cycle, including time entry, preparation of prebills, receivables and payables
•        Facilitate relationships with professional vendors, including IT providers, file and document storage companies, and equipment leasing agent

Requirements

• Minimum 1-2 years of administrative experience in a law firm or legal setting
• Proficiency with federal court procedure, PACER and CM/ECF
• Superior written and verbal communication skills
• Excellent interpersonal and customer service skills
• Advanced proficiency in Microsoft Office Suite
• Impeccable attention to detail and organizational skills
• Experience with e-discovery platforms (Relativity, Everlaw, or similar)