Description

Our client, a global investment firm with a growing Singapore office, is seeking an experienced Receptionist to manage its reception and visitor experience. The role holder will be the first point of contact for clients, visitors and staff, and will keep the office running smoothly day to day.

This position suits a polished front desk professional who can take ownership of the reception area from the outset and host senior visitors with confidence and discretion.

Key Responsibilities

1. Run the reception desk, welcoming clients, visitors and interview candidates, and handling a busy flow of calls, emails, mail and deliveries.
2. Manage visitor arrangements end to end, including building access, security passes and coordination with external vendors.
3. Coordinate meeting room bookings, set rooms up ahead of meetings and arrange refreshments.
4. Work with colleagues in other offices and time zones on arrangements for overseas visitors and cross-border meetings.
5. Keep reception, pantry and shared spaces well stocked, tidy and presentable, and raise maintenance matters with building management and suppliers.
6. Support the office administration team with travel bookings, expense claims, document preparation and office events.
7. Assist with onboarding logistics for new joiners as the office grows.

Requirements

1. A minimum of three years' experience in a front desk, reception or client-facing role, ideally within financial services, private banking, a law firm, consultancy or a luxury hospitality setting.
2. Fluency in English and Mandarin, spoken and written, as the role involves regular contact with Mandarin-speaking colleagues and stakeholders across the region.
3. A warm, polished and professional manner, with strong verbal and written communication skills.
4. Proven discretion and maturity in handling confidential information and high-profile guests.
5. Ability to prioritise and manage several tasks at once in a fast-paced environment.
6. Clear and responsive communication with colleagues in other locations, including by email and video call.
7. Proficiency in Microsoft Outlook, Word and Excel, and an openness to adopting new technology, including AI-based tools.

What's on Offer

1. - A visible, people-facing role at the centre of a growing office.
2. Exposure to a global firm and its international network of offices.
3. A broad remit with scope to develop across office administration, events and travel coordination.

Interested candidates are invited to submit their updated CV for a confidential discussion.

We regret that only shortlisted candidates will be notified.